DialogWeb Help: Dialog ERA™ (Electronic Redistribution and Archiving)

Dialog ERA™ lets you specify that the records you receive via a PRINT, TYPE, or REPORT command are to be redistributed to, or electronically stored and accessed by, other employees or departments within your organization.

There are three ERA options:

• COPIES
  The COPIES specification (COP), used only with a PRINT command and postal delivery, provides one print copy plus additional copies for redistribution to others in your organization. You can request up to 100 copies using this option. To request copies of your search results, append COP followed by the number of copies desired, to your PRINT statement, for example, pr s2/9/all cop 15.
  
• REDIST
  The REDIST specification (RED), used with a PRINT, TYPE, or REPORT command, provides one print copy and grants you the right to make additional copies for redistribution to others in your organization. To request redistribution rights for your search results, append RED followed by the number of copies, to your PRINT, TYPE, or REPORT statement, for example, pr s2/9/all red 22.
  Note: COPIES and REDIST provide the same redistribution rights. COPIES supplies you with the copies and REDIST gives you the right to make copies.
  
• ARCHIVE
  The ARCHIVE specification (ARC) provides one original copy of your search results and grants you the right to electronically store the copy on an in-house system where a set number of people in your organization access the information. ARCHIVE is used with a PRINT, TYPE, or REPORT command. ARCHIVE only covers the number of people accessing the internal system's single machine/server where the search results are stored. To request archive rights for your search results, append ARC followed by the number of people who have access to the results, to your PRINT or TYPE statement, for example, t s3/9/all arc 30.

You can use the REDIST and ARCHIVE options together to gain permission to make copies from electronically stored records. Separate charges are applied to the use of both options. When these options are combined, they can be appended to the PRINT statement in any order. For example, you can enter pr s2/9/all arc 30 red 50 or reverse the order, pr s2/9/all red 50 arc 30.

To view ERA multiplier tables, click Rates. If the ERA multiplier table is not included in the rates display, the database is not an ERA participant.