DialogWeb Help: Sending Records

The Send Results option is used to send records to a postal address, email address, or fax number. The Address Book link is available for creating alternate addresses or looking up alternate address information.

To send records

  1. On the Records page, select the record(s) you want to send.
  2. Click Send Results to display the Send Search Results form.
  3. Verify the set number displayed in the Set Number text box. The default is the set from which you selected records to display.
  4. Verify the format. The format default of Full overrides your display format selection. You can enter a format number or another Display Format.
  5. Verify the records. The default is the record number(s) of the records selected on the display page. You can enter a single record, a range of records, or non-sequential record numbers up to a maximum of 5,000 records.
    Note: Records with images can only be sent via postal delivery.
  6. If appropriate, select the Records Only option.
  7. Select an output type from the drop-down list. The HTML option is for email delivery only. If you select this option the records are delivered as the text of the email message, not as an attachment.
  8. If appropriate, select the Records Only option.
  9. If appropriate, enter an alternate address name in the Address text box. You can use the Address Book link to look up or create alternate addresses. If you do not enter an address name, your default postal address will be used.
  10. If appropriate, enter text in the Subject text box.
  11. Enter ERA information in the Archiving, Redistribution, and Paper Copies text boxes.
  12. Click Send.

Note: You can also use the PRINT command to send records.